Starting to use a mobile inventory management app is only the first step to automating, simplifying, and improving your inventory practices. Just as important as choosing the right ecommerce mobile inventory app for your business is making sure that the app is used effectively by the right people. This short guide will help you discover how to seamlessly adopt a mobile inventory app for your business.
1. Determine who needs to use the app
A mobile inventory app may benefit your organization more when it is used by several users, instead of being restricted to only one or two. Consider carefully the app’s functionality, whether it integrates with your QuickBooks or other accounting system, barcode scanners, POS system, and other systems. You can then decide what other departments apart from your inventory team could use it, e.g. warehouse staff, sales managers, or online store managers.
2. Establish clear usage rules
Do you expect users to use your ecommerce mobile inventory app only during work hours or beyond them as well? What about weekends and holidays? Sometimes, effective inventory management requires quick real-time decisions outside open hours. This is especially the case with businesses with multiple locations and/or warehouses or a highly diverse inventory list.
3. Assign user responsibilities
An advanced mobile inventory management app can do many things, including forecast sales, analyze inventory data, automate re-reorders, generate sales reports, create product bundles and kits, and help you maintain accurate product descriptions for stock items. You can manage a large inventory list more effectively by assigning different responsibilities to different users.
For example, one user can be tasked with managing and updating product descriptions and creating product bundles, while another may handle purchase orders, vendor management, and invoicing.
4. Ensure platform compatibility
If you expect your staff to use your mobile inventory management app on their mobile devices, ensure that the app is compatible with their operating system. A simple solution to overcoming any compatibility issues between different platforms such as iOS, Android, and Windows is to choose an app that also works in the cloud. A mobile inventory app like DataQlick enable users to access an online version of the app through their Web browsers.
5. Integrate it with your favorite accounting system
Accounting software wasn’t made for tracking inventory. With an ecommerce mobile inventory app you can track and manage inventory with greater ease, while integrating all the crucial data from your accounting books. If you use QuickBooks Online, Xero, or Sage One and your mobile inventory app cannot be integrated into them, you are not taking advantage of automated data syncing or record and transactions synchronization. In other words, you are losing precious time. Make sure that your mobile inventory app uses your accounting data effectively.
We know how important it is to use a mobile inventory app effectively, which is why we designed DataQlick to run across different operating systems, be easy to use by multiple users, and seamlessly integrate with your accounting system. You can find out more about DataQlick’s full range of features here.